Owner-operators and small fleets say brokers skirt federal regulations regarding recordkeeping.

Owner-operators and small fleets say brokers skirt federal regulations regarding recordkeeping.

Photo: Jim Park

The Federal Motor Carrier Safety Administration is asking for public comment on a proposal backed by owner-operator/small-fleet groups to address the transparency of broker rates. The notice is in response to petitions filed by the Owner-Operator Independent Drivers Association and the Small Business in Transportation Coalition.

As spot rates plummeted earlier this year due to the drop in demand caused by the COVID-19 shutdown, many owner-operators and small fleets were convinced that brokers were taking unfair advantage of the situation. With rates hitting five-year lows in April, owner-operators staged protests all over the country, calling for more broker regulation.

One problem is that carriers, despite regulations that require it, don’t have transparency into what shippers are actually paying brokers, according to critics.

The Owner-Operator Independent Drivers Association contends that brokers often find ways of avoiding federal regulations (49 C.F.R. 371.3) requiring them to keep records of transactions and make them available to motor carriers.

Many carriers, including owner-operators, sign contracts with brokers that waive Part 371.3 requirements, the association explained in a May 6 letter to Congress. OOIDA said the practice is so prevalent that truckers often have no other choice if they want to haul a brokered load.

In an interview with HDT earlier this year, OOIDA Executive Vice President Lewie Pugh said the association has asked FMCSA repeatedly for years to have some oversight on this transparency rule.

Pugh outlined two issues. One is the fact that most brokers have a clause in the contracts carriers must sign waiving their right to 371.3. “We don't even think that's legal to do that, to exempt yourself from a regulation. I mean, drivers can't exempt themselves from hours of service or any of the rules or the regs, and if they do, or they don't follow them, they get fined and they may even get their authority revoked. But brokers are doing this every day. And there's no penalty for their actions.”

Secondly, he said, brokers often will insist that if a carrier wants to see those records, “they tell them they have to come to their office. Well, the broker might be in Cincinnati, Ohio, and the truck owner might be in California. So that's not really convenient.”

In response to OOIDA's letter to Congress, the Transportation Intermediaries Association, a group representing brokers, sent a letter to members recommending that when faced with trucker requests for transparency, “to explain that if they do this, that you will be unable to load them with any shipper freight requiring confidentiality, and that represents ‘X’ percent of your available loads,” which OOIDA characterized as essentially threatening anyone who asks brokers respect the regulations with fewer loads.

What the Broker Transparency Petition Asks, and What FMCSA Wants to Know

Both OOIDA and SBTC petitioned the FMCSA to address the problem:

  • OOIDA requests that FMCSA require property brokers to provide an electronic copy of each transaction record automatically within 48 hours after the contractual service has been completed, and prohibit explicitly brokers from including any provision in their contracts that requires a motor carrier to waive its rights to access the transaction records.
  • SBTC requests that FMCSA prohibit brokers from coercing or otherwise requiring parties to brokers' transactions to waive their right to review the record of the transaction as a condition for doing business. SBTC also requests that FMCSA adopt regulatory language indicating that brokers' contracts may not include a stipulation or clause exempting the broker from having to comply with the transparency requirement.

In a news alert on the rulemaking, the trucking attorneys at Scopelitis, Garvin, Light, Hanson & Feary noted that FMCSA has specifically requested comment on these issues:

  • whether the agency has statutory authority to provide the requested redress
  • what actions the agency should take to ensure appropriate exercise of such authority (assuming it exists)
  • whether perceived roadblocks to receiving records are more common amongst large brokers, small brokers, or is the issue more widely spread
  • if large brokers only, what revenue threshold should be adopted with a rule (if one is adopted)
  • how would electronic records be provided to carriers as OOIDA demands;
  • cost estimates related to complying with OOIDA’s request;
  • quantitative benefit to motor carriers if FMCSA adopted OOIDA’s and SBTC’s requests; and
  • a quantitative estimate of the economic costs to brokers or others if FMCSA adopted the rules OOIDA and SBTC request. 

Questions About FMCSA's Jurisdiction

There has been some question about whether the FMCSA has the authority to regulate brokers in this fashion. As Pugh said, “our argument is if drivers are paid correctly, they're usually safer. But regardless, we feel that this is a regulation, it's FMCSA’s job to enforce these regulations.”

In fact, a document put out by the FMCSA as a guide for small brokers talks about the broker recordkeeping requirements. On 49 CFR 371.3, it says, “All brokers must keep records of all transactions and all shipments for which they arrange transportation,” and lists the information required for each transaction, including “the amount of compensation received by you for the brokerage service you performed and the name of the person who paid,” and says, “you must allow shippers and motor carriers involved in your brokered transactions to review records pertinent to them.”

Comments on the petitions will be accepted through October 19; more information at www.federalregister.gov.

HDT Equipment Editor Jim Park contributed to this story.

About the author
Deborah Lockridge

Deborah Lockridge

Editor and Associate Publisher

Reporting on trucking since 1990, Deborah is known for her award-winning magazine editorials and in-depth features on diverse issues, from the driver shortage to maintenance to rapidly changing technology.

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