Whip Around launched a document management solution for fleet managers and drivers, a move designed to improve compliance.

The Whip Around Wallet, available on web and mobile, stores documents in the cloud. The documents can be tagged for quick reference and access, and the solution offers users the ability to set expiration dates, renewal notifications and retention sunset reminders on documents. 

A range of documentation can be stored in the Wallet so that it’s accessible during a roadside check or audit, including:

• Vehicle permits and cab cards

• Carrier insurance policies

• Driver medical certificates

• Evidence of periodic inspections

• Period inspector credentials

• ELD documentation

• Trailer documents

Poorly managed or missing documentation consistently features in the top roadside enforcement violations each year with in-cab documents relating to the driver and asset prone to damage, expiration or misplacement, according to Whip Around. Companies are liable for the actions of their employees, and can be held accountable if a non-compliant driver is operating an asset or unable to produce the required paperwork during a roadside check. With so much paperwork involved, it’s a challenge for drivers to store and manage it easily on the go, often putting themselves under the risk of scrutiny.

Steve Keppler from Scopelitis Transportation Consulting emphasized the growing issue of paper-based record keeping and FMCSA compliance.

“Fleets that use paper-based recordkeeping tend to have more challenges recording data, maintaining records, missing important deadlines, locating proper records on request, and easily identifying compliance gaps in documents and dates," Keppler said in a press release. "Using an electronic system addresses all of these weaknesses. It helps carriers be proactive to keep them compliant and identify issues early on before they become a problem.”