Aljex Software has released the Inbound Document Portal, a web-based application that facilitates the administration of receiving documents.
Through a dedicated email address, inbound documents automatically appear in the IDP where they are identified by pro#. Using that pro#, all relevant shipment information populates the screen along with all necessary functions to perform freight bill auditing.
While the document is visible on screen, carrier payments can be processed, customer invoices audited and documents can be filed away. Documents are filed in Aljex’s document imaging module, where documents are organized and stored in the cloud.
The new IDP application is a free update to Aljex’s document imaging module.
“The traditional methods of receiving transportation documentation - email, regular mail, pictures on a smartphone - are time-consuming and inefficient,” said Heine. “With tight margins, it’s critical that transportation firms increase their efficiency to increase their bottom line. The IDP allows you to manage your inbound documents more efficiently by aggregating all information and functionality you need in a single, seamless interface.”
Other recent additions to document imaging include the ability to store emails, as well as images. Also, when using document imaging in conjunction with Aljex’s e-billing feature, emails and images can be automatically attached to customer invoices.