LeasePlan USA Employees Embrace Cell-Phone Ban

Despite initial resistance to a policy banning cell-phone use while driving, the fleet management company has achieved full employee acceptance after just a few months.

February 2013, Automotive Fleet - Feature

by Daryl Lubinsky

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Distracted Driving Policy sample


This document in its entirety is the approved “Distracted Driving Policy.” This policy exists to ensure that all company car drivers and pool car drivers are operating company-owned or manufacturer demos (collectively “company vehicles”) in a safe and secure manner.


This policy applies to all COMPANY employees operating a company car, demo, or pool vehicle. This policy does not apply to employee-owned vehicles.

Policy (Operation of Mobile Devices While Operating Company Vehicle)

The use of cell phones/smartphones/tablets/iPods (collectively “mobile devices”) by any driver of COMPANY’S vehicle while it is in motion is strictly prohibited. “In motion” in this case means the vehicle is being operated on the road, including when the vehicle is stopped at a stop sign or red light. If it is necessary to use the mobile device while in transit, it is always best to find a “safe” place to pull off the road so that you may use your mobile device while your vehicle is in a stationary position.

Failure to abide by this policy may result in disciplinary action, up to and including termination. In addition, one or more of the following actions may result from failing to abide by the policy.

● Completion of a defensive driving course as mandated by management.

● Temporary or permanent revocation of company mobile device(s).

● Loss of company car (and/or pool car) privileges.

Distracted Driving

While most examples of distracted driving come from mobile devices, this policy also applies to other acts of possible distracted driving, including, but not limited to operating a vehicle while eating; reading books, magazines, or newspapers; personal grooming, operating the radio or navigation device, etc.

COMPANY Employee Responsibilities

All employees of COMPANY are expected to assist in the enforcement of this policy. If an employee witnesses a COMPANY vehicle driver operating a company vehicle while significantly “distracted,” we ask that you advise either Human Resources, the Compliance Officer (VP Risk Management), and/or the President/CEO.

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